I'm having a bit of trouble working out 2012 annual leave for one of our employees - I'm hoping someone can help.
She's just returned after the Christmas break from maternity leave and she's coming back on a part time and phased return. She's back 3 days a week from 1st January until end of March and then from 1st April onwards, she'll be 4 days a week. How can I calculate what she's due over the course of the year. In addition to this, her 3/4 days will not be fixed every week, so not sure how to go about accruing public holidays owed? Full time allowance is 25 days plus stats.
I have always worked out as follows:
25/12 = 2.083 per month fte
2.083/5 = 0.4167 per day per week per month.
0.4167*3=1.25 days entitlement per month * 3months
= 3.75 days until end of March.
Based on that she would get 14.99 for the remained of the year.
Bank holidays - doesn't matter which days she works her entitlement will be pro rata and then she may find she has to use holiday entitlement to not work them all.
Hope that helps! We are 24/7 business and find BH a bit chaotic but as the business is operating you do not have an automatic right to have it off.
Hi Little Fin
I'm going to be very cheeky but you seem to know what you are talking about when it comes to holiday entitlement!!!
I have two new employees that work the following hours:
a) 20 hours a week (4 hours a day)
b) 2 hours a week (1 hour on a Monday and 1 hour on a Wednesday)
I'm trying to sort out holiday entitlement but seem to be coming out with minutes!!!
Sorry to have to ask but Im going in circles!!
The problem comes with calculating hoilday when you start trying to work out hours or minutes. I recognise that in some instances you need to do that when people work non regular patterns, such as shifts and non regular days etc, but for the whole keep it in days - far easier for you to calculate and for the employee to understand.
The statutory min is 5.6 weeks ie 28 days, so someone working full time 5 days per week gets 28day, someone only doing 4 days gets 4/5ths the easiest way to do it - so 22. 4 days.
So in your case
A) am assuming thats 4 hours a day for 5 days a week ? so they are entitled to 28 days - each holiday day they take representing 4 hours
B) is 11.2days - assuming thats on the 28 day full time entitlement unless your contract states more - worked out as 28 x 2 / 5 = 11.2 each time they take a days holiday thats 1 hour or 1 day.
this link may help also.
Thanks very much LIttleFin and Adrian40, that's really helpful. Very much appreciated.
Adrian40 - I agree that hours make things complicated. Something we have written in to our policy is that holidays for part-timers non fixed pattern will be worked out based on the previous 17weeks average.
If you have people working set patterns it is easy. If you have someone whos hours vary and they work 5 days a week I would look back at the number of hours and work out an average over the weeks and pay against that. It isn't always 100% but so far no one has complained!
Thanks for this, guys..
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