I've a colleague I work closely with. She looks after our car park passes. I know her daughter and have found out she is parking in our car park using one of our permits. Having looked into it I found the permit has been bought outside of our usual passes and it appears that my colleague has purchased a pass for her through company funds. The pases are worth seven hundred pounds a go. She also told us her daughter was in the military and not at home. We believe she enhances the truth when she tells us about her personal life. She also works in payroll so an area of trust. Would you speak to her first or take this to management as ultimately this is theft? Help!
I dont know a lot about this area but if she didnt have permission to obain this pass using company funds - your right it is theft and you should start the invesigatory/disciplinary process straight away.
I would also check the handbook to see what it states in there about these parking passes and who can get one etc. Also check to see if there are any other instances where passes have been bought for other employee's family members as it may well be a larger problem...! Do be careful though becasue if it more far reaching than this one indiviual and it has been going on for quite some time then I think it becomes custom and practice and therefore legal! I guess this would all be part of the investigatory process.....
Hopefully some good advice for you ....
You need to separate some of the issues you have highlighted here and only work on those which are relevant - it does not matter if she enhances the truth about her family as that isnt to do with work, even though she is in a position of trust you have to just base any action on solid facts which are relevant to her work and her work only.
What matters is the fact that she seems to have bought a car park pass with company funds - you need to investigate if this is the case and if so does your expenses / finance policy ensure that employees know that this would be inappropriate. Once you have the facts you can take any action needed.
You can only do this though if you are authrised to do so within the organisation. One thing that troubles me however is the fact that you describe youself as a colleague rather than as a line manager or similar - is this just a case of you seeing something and drawing your own conclusion ?
As a fellow employee you should simply speak to your line manager about your concerns / suspicion regarding the car parking permit and leave it at that - it is not your responsibility to ask questions or delve further, remember that there may well be an innocent explanation in all of this that you as simply another employee are not aware of.
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