I have been tasked with looking into introducing an HR Management System into my organisation. The aim is to streamline HR processes that are currently manual, paper based functions; to improve communication channels with staff and to increase visibility at all Management levels to help improve staff management and performance.
As I am sure you are aware, there are many systems currently in the market place and many that I have viewed, sound very good in the marketing material, however, having never used one professionally myself, I don’t know the pros and cons of any particular branded system currently available or indeed the potential pitfalls to be wary of when introducing a such a system into the workplace (Such as the specific challenges of implementation and the best way of introducing such a system to some staff that will be wary of such a change). Therefore, I am seeking some advice, information and hopefully recommendations on possible systems that it would be worthwhile looking into in more depth to see if they fit my organisations requirements. Below is general overview of the key functions that are needed:
Online self –service – to enable staff to change/update personal details, book holiday, complete sickness and absence paperwork
Document Management – ability to store documents electronically in individual employee records (Contracts, EORW, New starter/Leaver paperwork, exit interviews, Company correspondences etc)
Training records (may be covered by Document Management function) – training and induction paperwork to be ‘signed’ and stored on electronic record.
Online appraisals – completion by staff and Managers with visibility option of Directors for escalation and review.
Management reporting function – graphs, dashboards, workflows and preferable a mail merge function with integration with MS Word.
Any advice and information that you can provide regarding systems as well as details on how helpful you found your service provider at both implementation stage as well as follow up support would be very much appreciated.
Well, for an organisation that has none of this in place, you seem to have been able to develop some pretty detailed and comprehensive requirements for your new system ! I hope you don't attract too many naughty HR systems providers who would use this post as an opportunity to peddle their wares !
Wow! thats a task and a half!
First things that spring to mind are - look up "Docuware" an electronic filing system (brilliant!) we have had ours a year and we have no paper files in the whole company now! ORS (Optical record systems ltd) are the co that sold it and manage it for us)
Also look up Northgate, they can help you with record management (appraisals/training records ect) They also have a system called "My View" I dont now alot about it but I have heard its something managers can log onto and view information.
Hope this starts you off!
© 2010 Reed Business Information Ltd.