HR Management Systems

Hi there

I have been tasked with looking into introducing an HR Management System into my organisation. The aim is to streamline HR processes that are currently manual, paper based functions; to improve communication channels with staff and to increase visibility at all Management levels to help improve staff management and performance.

As I am sure you are aware, there are many systems currently in the market place and many that I have viewed, sound very good in the marketing material, however, having never used one professionally myself, I don’t know the pros and cons of any particular branded system currently available or indeed the potential pitfalls to be wary of when introducing a such a system into the workplace (Such as the specific challenges of implementation and the best way of introducing such a system to some staff that will be wary of such a change). Therefore, I am seeking some advice, information and hopefully recommendations on possible systems that it would be worthwhile looking into in more depth to see if they fit my organisations requirements. Below is general overview of the key functions that are needed:

 System functions

Online self –service – to enable staff to change/update personal details, book holiday, complete sickness and absence paperwork

Document Management – ability to store documents electronically in individual employee records (Contracts, EORW, New starter/Leaver paperwork, exit interviews, Company correspondences etc)

Training records (may be covered by Document Management function) – training and induction paperwork to be ‘signed’ and stored on electronic record.

Online appraisals – completion by staff and Managers with visibility option of Directors for escalation and review.

Management reporting function – graphs, dashboards, workflows and preferable a mail merge function with integration with MS Word.

Any advice and information that you can provide regarding systems as well as details on how helpful you found your service provider at both implementation stage as well as follow up support would be very much appreciated.

Many thanks

Natalie

• | Post Points: 265

Well, for an organisation that has none of this in place, you seem to have been able to develop some pretty detailed and comprehensive requirements for your new system ! I hope you don't attract too many naughty HR systems providers who would use this post as an opportunity to peddle their wares !

Good luck.

• | Post Points: 5

Hiya

Wow! thats a task and a half!

First things that spring to mind are - look up "Docuware" an electronic filing system (brilliant!) we have had ours a year and we have no paper files in the whole company now! ORS (Optical record systems ltd) are the co that sold it and manage it for us)

Also look up Northgate, they can help you with record management (appraisals/training records ect) They also have a system called "My View" I dont now alot about it but I have heard its something managers can log onto and view information. 

Hope this starts you off!

• | Post Points: 5

I'm biased but, we use a system called Cascade. Which does all of those things and some. Easy to maintain, implemented self service without needing to train staff. Updates available and not high costs. Different modules available if you don't want partiocular elements or if you want to bring the provision in gradually. Excellent helpdesk response. No-techy Easily administered Paperwork not neecessary, as it works with workflows and email prompts so the 'system' does the nagging and not HR. Allows managers to manage and HR to review. Reporting function highly felxible and non-technical. Can intergrate with current payroll system, or provides payroll functionality if you prefer. Happy to discuss if you wanted to personal message me. Also, and very importantly, they're happy to provide on line demonstration and conference calling, rather than arranging a meeting if you're in the outer reaches of the country.

• | Post Points: 5

Hi there I am a little late with this reply I know, however please find some relevant and helpful info below. I work for a company called ADP. ADP provide a range of online solutions which cater for any business requirements, from personnel administration, to complete HR management, enabling you to: support your executives in planning and executing workforce business needs deliver line managers and HR managers with capabilities to effortlessly manage employee life cycle events empower your employees to take the lead initiative in administering their own personal information with Employee Self Service functionality The different HR functionality available includes Core HR administration Training management Performance management e-Recruitment Fleet management Asset management Expenses management Please type the following into the search bar for a link to a case study -http://www.adp-payroll-services.co.uk/case-studies/first-rate-travel I would be very interested in discussing this with you further if you have not yet found a suitable solution. Kind regards Romina Fays - romina.fays@adp-es.co.uk

• | Post Points: 5