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HR Co ordinator

We are currently looking for a HR Generalist Administrator/Assistant to work for a company based in Oxford. The ideal candidate will have a HR background.

The purpose of this position is to provide high level administrative support for the Human Resources Team. Also, to be the first point of contact for Human Resources for clients across the business and to provide excellent customer service in the delivery of these tasks.



Main duties cover:

Provide support to the team by undertaking recruitment related projects and day to day work .



- Advising recruiting managers on drafting advertisements, job descriptions, media selection and interview techniques.

- Liaising with recruitment providers, recruiting managers and HR Consultants

- Provision of administrative and logistic support for the Graduate Trainee Assessment centre.

- Undertake recruitment related projects as defined by HR Director/ HR Consultants   Starter and Leaver and contractual administration



- Drafting offer documentation and changes of condition letters in accordance with information provided and with Policy and Procedures. Process, maintain and communicate information relating to staff changes. Actively participate in starter/leaver processes, e.g. induction and exit interviews.

- Answer queries on standard Policies procedures and contractual entitlements

- Maintain and populate the offer and related checklists ensuring that employees start dates are communicated to the appropriate areas of the business.

- Administer and conduct Induction sessions in conjunction with the other HR Co-ordinators.

- Administer and conduct exit interviews   Occupational Health/ Health and Safety administration and co-ordination



- Ensure the smooth running of the occupational health service effective liaison with the facilities team on occupational health and health and safety matters

- Ensure that Occupational Health Issues are communicated to appropriate stakeholders

- Administer site visits by the occupational health nurse in conjunction with the occupational health provider and HR Consultants.   Benefits administration and co-ordination



- Ensuring the smooth administration and the benefits. Effective communication with external providers of benefits and Finance.

- Ensure that all benefits information and changes relating to new starters and existing staff e.g. cars and bonus entitlements are communicated to appropriate stakeholders

- Administer, co-ordinate and communicate all benefits schemes including SAYE, Medical Insurance and Company Pension.   HR/Payroll related administration



- Ensuring the accurate and timely co-ordination and transmission of information to the payroll teams

- Ensure that all change of condition forms are authorised and changes are communicated to the appropriate stakeholder   Provide general administrative support for the HR team



- Answering telephone, e-mail and face to face queries on HR issues, referring more complex queries to relevant HR Consultant.

- Provide a timely and customer focused response to all customer queries.

- Provide workload support to the HR co-ordinators during leave and peak workload periods

- Ensure HR information (paper and electronic) is kept up to date and available to employees

- Ensure that the HR Intranet remains a valuable source of up to date information.

- Providing HR information upon request (e.g. mortgage requests, references, absence statistics)

- Maintaining HR folders on private and public drives

- Filing and archiving

- Ad hoc projects and project support and reports as required by the HR Team   HR System Management



- Run existing regular HR management information reports (e.g. monthly headcount, FTE, sickness absence, Bradford Factor, no. of unfilled positions, joiners/ leavers by performance rating)

- Design, develop and maintain new management information requests.

- Generate ad hoc reports Key events, incl. fixed term contracts, probation periods and Maternity info.

- Ensure integrity of databases position management

- Ensure down-stream e-workflow system fully operational for hire and termination process

- Attend training as required in order to attain Key User competence.   Learning & Development Co-ordination



- Build a comprehensive L&D offering to all staff that promotes/ supports all kinds of learning including internal/ external training courses, e-learning, mentoring.

- Training administration including sourcing and booking venues, scheduling staff co-ordination, organising communications, preparing and assessing evaluation questionnaires.

- Build and maintain a professional and comprehensive L&D intranet site.

- Ad hoc projects as required.   Personal Development



- Enhance role effectiveness by taking active measures to develop and enhance skills.

- Actions will vary according to the circumstances but could include actively promoting own learning through providing assistance to HR Consultants where appropriate and enhancing skills through training or coaching   General



- Support a discrimination and harassment free work environment.

- Perform other duties as may be reasonably required in connection with the position.







Skills:



- HR Knowledge

- Good IT skills

- Good communication skills

- Good organisation skills

- HR systems knowledge