Accommodating employees’ religious beliefs – should employers follow M&S’s example?

Marks and Spencer's food hall

The recent coverage of Marks & Spencer’s policy of allowing its members of staff to refuse to serve customers trying to buy pork or alcohol may have generated a lot of criticism, but it should be understood within the context of the current legal position. Matt Gingell of Gannons Solicitors explains.

Since the incident, a spokesman for M&S has indicated that if an employee’s religious beliefs restrict food or drink that they can handle, the company would in fact work closely with the member of staff to place them in a suitable role and it was regrettable that guidelines had not been followed on that occasion. This failure, if true, is unfortunate – but for those who are up in arms with M&S, an understanding of the law may put the company’s actions and the dilemmas facing employers into some perspective.

Indirect religion or belief discrimination

Employers must not indirectly discriminate against employees by applying a policy or practice (for example, that checkout staff must handle all types of food and drink) that applies to all employees regardless of their religion or belief but that has the effect of disadvantaging employees of a particular religion or belief – unless the employer can show that it is justified.

Balancing business needs with employees’ beliefs

The tribunals and courts would need to determine whether or not an objection to handle certain goods was “intimately” linked to the religion or belief and that the policy in question would disadvantage the employee and others who shared his or her religious belief. If the answer to both is yes, which is by no means sure, they would then need to consider whether or not the employer could be justified in its stance.

The test would be whether or not there was a legitimate business aim (a real business need), ie that the supermarket’s customers should be able to purchase all their groceries from each checkout without having to wait, and whether or not the policy is proportionate to that aim. This requires a balancing act between the needs of the employer and the discriminatory effect of the policy. Factors that could be relevant might include, for example: how practical it would be for customers to join other checkout queues; whether or not the employee was aware at interview that they would be handling such products; and whether or not the employee would be given opportunities to work elsewhere within the store. Each case would depend on its facts.

In the case, for instance, of the British Airways’ employee who refused to remove a visible cross because of her Christian beliefs, the European Court of Human Rights found that her human right to manifest her belief was unjustifiably breached and that the UK courts gave too much weight to the employer’s legitimate need to protect a corporate image and not enough weight to the employee’s right to wear a visible cross. On the balancing point, this case could well be seen differently from the M&S scenario on the basis that the wearing of the cross would not really have encroached on the interests of others, whereas the refusal to handle pork and alcohol could have had a direct detrimental effect on customers of the business.

Justifying discrimination

What is apparent is that employers have to tread a real tightrope between the religious beliefs of the employee and the requirements of the business and its customers. The employer may be advised to have a policy to consider employee requests and accommodate them as far as is practical.

If it decides it is not possible to accommodate the request, in order to assist with the justification defence the employer may wish to ensure that it retains any relevant complaints from customers. Also, if an employee, for example, declines to handle pork on the supermarket floor, one argument that the employer might make is that there could be a health and safety risk, with pork being left to one side and unrefrigerated. Another point to bear in mind is that a range of products contain alcohol, making it impractical for the employer to prevent an employee’s contact with it on any given occasion.

As can be seen, the rope is super thin and applying the law is fraught with uncertainties. Just as one illustration, it remains unclear as to whether or not a vegan has a genuine philosophical belief for the purposes of antidiscrimination legislation. If they do, they too could potentially be protected from handling meat, unless the employer could justify such a requirement.

Guidance on avoiding conflict between the employer’s needs and employees’ religious beliefs is available in the XpertHR Good practice manual.

Matt Gingell

About Matt Gingell

Matt Gingell is a specialist employment lawyer in London.

3 Responses to Accommodating employees’ religious beliefs – should employers follow M&S’s example?

  1. Avatar
    CommonSense 22 Jan 2014 at 2:30 pm #

    General common sense, a good job description and thorough discussion at interview so the applicant knows what is expected of them and if there is a uniform or dress code for all employees should allow the candidate to make the choice on whether they want to work for a company or not.
    If someone applies to work at a supermarket or other place and the role involves serving food or products that the applicant is not able to handle because of religious beliefs / other beliefs, allergies or whatever the reason then they should not apply for the job in the first place. They should not expect an employer to have to bend over backwards to employ them when the role is specifically going to involve working with food items that they cannot handle. It is the same if someone has strong animal rights views, don’t work in a lab involved in testing on animals. That is what the employer does and it is your choice whether you want to work in that environment or not. You have that choice.
    It is good that Employers want to accommodate people, I agree with that as we are all individuals and have different beliefs and values although I think there has to be some emphasis on the candidate here as if there are things that they cannot or will not do then it should not be solely down to the employer to change their organisation for someone. There are plenty of different industry sectors and job types then can be considered.

    • Avatar
      Malcolm 22 Jan 2014 at 2:41 pm #

      Agree completely with these comments – common sense has to prevail otherwise it becomes almost unmanageable for an employer to meet everyone’s demands because of religious beliefs!

    • Avatar
      Feefee 18 Feb 2014 at 10:24 am #

      Agree completely. As a human/animal rights person and concerned with enviornmental issues, I would simply NEVER apply for a job in an oil company or for any organsiation where my values would be compromised. Its common sense.