UK supermarket giant Asda has appointed expense management provider GlobalExpense to manage its employee expense processes.
Now owned by the world’s biggest food retailer, the US-based Wal-Mart, Asda will look to save £200,000 annually through the partnership.
GlobalExpense has worked with Asda since October 2006 on a pilot scheme. The software will be rolled out to all stores by end of August and will be used to manage up to 2,500 employee expense claims each month.
Mike Hazelgrave, Asda reward manager, said the new system enabled an easier tracking process for the audit team to see what has been claimed for, check it against the company policy and even change the policy if they needed to.
He said: “We were still 100% paper-based when it came to expense management. [Employees] were unhappy with the manual system, especially those who travel extensively overseas. Now they can claim expenses online, anytime, anywhere and be reimbursed directly into their bank account within a week.”
David Vine, managing director of GlobalExpense, added: “Increasingly, retailers are looking for a complete end-to-end expense management system. Businesses also typically have little time to analyse what expenses are being incurred and who is over-claiming or breaking company policy because of the cost and difficulty of coding and retrieving the data.”
In February, Asda said it would create 8,000 jobs through the opening of 18 new stores across the UK during 2007.