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Fit for WorkSickness absence

Fit for Work service: five things employers need to know

by Stephen Simpson 8 Sep 2015
by Stephen Simpson 8 Sep 2015

The Fit for Work service is now fully open. Employers and GPs can now refer employees who have been off work for four weeks or more, but what are the practical implications for employers?

Employers in England and Wales are now able to make referrals to the Fit for Work service, following the roll-out last month for GPs.

Fit for Work Scotland is now accepting employer referrals by phone but its online referral system is yet to be launched.

Here we outline five things that employers need to know about the Fit for Work service, covering issues such as eligibility, consent and the impact on fit notes.

Fit for Work service

Fit for Work service: policies and documents updated

Long-term sickness absence: Line manager briefing

How to deal with employees on long-term sickness absence

Letter explaining to managers and occupational health the role of the Fit for Work service

 

1. Only certain individuals are eligible to be referred to the Fit for Work service

The key eligibility requirements for referral to the Fit for Work service are that the individual must:

  • be an employee (not a self-employed contractor);
  • have been absent from work for at least four weeks;
  • have a reasonable likelihood of being able to return to work within three months; and
  • have not undergone a Fit for Work assessment in the previous 12 months and have not received a Fit for Work return-to-work plan as a result of the previous referral.

Employees who live outside England, Wales and Scotland are not eligible to be referred to the Fit for Work service.

  • What is the Fit for Work service?
  • When is the Fit for Work service introduced for employers to make occupational health assessment referrals?

 

2. No employee consent, no referral to the Fit for Work service

Employees must give their consent before a referral to the Fit for Work service can be made, whether the referral is made by their GP or employer.

The Fit for Work service must also obtain the employee’s consent before:

  • the initial assessment takes place;
  • it shares each version of a return-to-work-plan with the GP or employer; and
  • it contacts the GP or employer or any third party, where this is necessary as part of the assessment.
  • Do employees have to give their consent for a referral to the Fit for Work service to be made?

 

3. A Fit for Work service assessment results in a return-to-work plan

A referred employee will be assigned a case manager, whose assessment results in a return-to-work plan.

This plan can be shared with the employer with the employee’s prior consent.

The case manager will contact the employee at an arranged point to check if the return-to-work plan is on course and again shortly after the return-to-work date.

This can result in changes to the return-to-work plan.

  • Is it mandatory for employers to follow the recommendations in a return-to-work plan provided by the Fit for Work service?

 

4. A Fit for Work service return-to-work plan has the same status as a fit note

GPs are not obliged to issue a fit note if the Fit for Work service issues a return-to-work plan.

This means that employers should accept a Fit for Work service return-to-work plan as evidence of sickness absence (for example, for statutory sick pay purposes) in the same way as a fit note issued by an employee’s GP.

Recommendations made in a Fit for Work service return-to-work plan are not legally binding.

However, if the employee’s condition amounts to a disability, a refusal without reason on the employer’s part to accommodate a Fit for Work service recommendation could lead to a tribunal claim that the employer failed in its duty to make reasonable adjustments.

  • If an absent employee has a return-to-work plan provided through the Fit for Work service, does he or she also have to provide the employer with a fit note?

 

5. Some employer-funded medical treatment that is recommended by the Fit for Work service is tax free

Employer-funded medical treatment that is recommended by the Fit for Work service to help an employee return to work is exempt from income tax and national insurance contributions.

The exemption applies up to the value of £500 per employee per tax year.

  • What is the tax exemption for employer-funded medical treatment?

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This article was originally published on 11 August 2015, but has been updated following the full launch of the Fit for Work service on 8 September 2015.

Stephen Simpson

Stephen Simpson is Principal HR Strategy and Practice Editor at Brightmine. His areas of responsibility include the policies and documents and law reports. After obtaining a law degree and training to be a solicitor, he moved into publishing, initially with Butterworths. He joined Brightmine in its early days in 2001.

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