- Be aware that pregnant employees have the right to paid time off work for antenatal care.
- Take into account that you are entitled to ask for evidence that an employee is pregnant and to see her appointment card, except in the case of the first appointment.
- Although antenatal care is not expressly defined, take into account that the safest course would be to assume that relaxation and parentcraft classes are included within the definition.
- Do not ask the employee to make up the lost working time.
- Encourage part-timers to make antenatal appointments outside working hours but appreciate that employees cannot always control appointment times.
- Understand that the reasonableness of a refusal will be a question of fact in each case, depending on the amount of time off requested, the employee’s health and whether or not she could have attended appointments outside working hours.
- Be aware that the time off includes the employee’s travelling and waiting time.
- Appreciate that an unreasonable refusal of paid time off could result in claims for the pay related to the time off, constructive unfair dismissal and sex discrimination.
More resources from XpertHR on this topic include:
- How to manage pregnant workers and handle maternity leave
- How to respond to an employee’s notification that she is pregnant
- How to deal with maternity suspensions
- How to deal with an employee who has a miscarriage or stillbirth or whose baby dies after birth
- How to deal with the holiday entitlement of an employee taking maternity leave
- How to stay in touch with employees on maternity leave
- How to deal with keeping-in-touch days during maternity leave
- How to take disciplinary action against an employee during pregnancy or maternity leave
- How to deal with maternity pay, salary sacrifice and childcare vouchers
- How to deal with the situation where an employee becomes pregnant again while on maternity leave
- How to deal with requests to return from maternity leave on a part-time basis
- How to ensure employees’ smooth reintroduction to the workplace on their return from maternity leave
Practical Guidance for all HR Professionals
Pregnancy and maternity rights content on XpertHR
- Pregnancy and maternity rights from the XpertHR employment law manual
- Time off work from the XpertHR employment law manual
- Line manager briefing on basic maternity rights
- Line manager briefing on maternity rights that apply in specific situations
- Model company maternity policy
- Model form for an employee to give notification of her intention to take maternity leave
- Model form for an employee to request to vary the start date of her maternity leave
- Model letter responding to an employee who has notified her intention to take maternity leave
- Model letter explaining the right to statutory maternity pay
- Model letter responding to an employee who has requested time off for an antenatal appointment
