Personnel Today
  • Home
    • All PT content
  • Email sign-up
  • Topics
    • HR Practice
    • Employee relations
    • Learning & training
    • Pay & benefits
    • Wellbeing
    • Recruitment & retention
    • HR strategy
    • HR Tech
    • The HR profession
    • Global
    • All HR topics
  • Legal
    • Case law
    • Commentary
    • Flexible working
    • Legal timetable
    • Maternity & paternity
    • Shared parental leave
    • Redundancy
    • TUPE
    • Disciplinary and grievances
    • Employer’s guides
  • AWARDS
    • Personnel Today Awards
    • The RAD Awards
  • Jobs
    • Find a job
    • Jobs by email
    • Careers advice
    • Post a job
  • Brightmine
    • Learn more
    • Products
    • Free trial
    • Request a quote
  • Webinars
  • Advertise
  • OHW+

Personnel Today

Register
Log in
Personnel Today
  • Home
    • All PT content
  • Email sign-up
  • Topics
    • HR Practice
    • Employee relations
    • Learning & training
    • Pay & benefits
    • Wellbeing
    • Recruitment & retention
    • HR strategy
    • HR Tech
    • The HR profession
    • Global
    • All HR topics
  • Legal
    • Case law
    • Commentary
    • Flexible working
    • Legal timetable
    • Maternity & paternity
    • Shared parental leave
    • Redundancy
    • TUPE
    • Disciplinary and grievances
    • Employer’s guides
  • AWARDS
    • Personnel Today Awards
    • The RAD Awards
  • Jobs
    • Find a job
    • Jobs by email
    • Careers advice
    • Post a job
  • Brightmine
    • Learn more
    • Products
    • Free trial
    • Request a quote
  • Webinars
  • Advertise
  • OHW+

Right to workImmigrationMigrant workers

Right to work: What is a share code and how do you use it?

by Jo Faragher 28 Sep 2022
by Jo Faragher 28 Sep 2022 Pic: Shutterstock
Pic: Shutterstock

From 6 April 2022, employers wishing to employ foreign nationals need to check their right to work in the UK online rather than manually.

To do this, prospective employees need to provide their date of birth and a share code so the employer can check their identity via the government’s online checking service. We look at how employers can obtain a share code, what it is and how to use it.

What is a share code?

Share codes were introduced by the Home Office in July 2021 to allow migrant workers to enter their settlement details online. They show UK employers that job applicants have the right to work in the UK after immigration rules changed when Britain left the EU.

The code is made up of nine alphanumeric characters and to create one, the worker needs one of the following:

    • A biometric residence permit number
    • A biometric residence card number
    • A passport or national identity card.

Who can apply for a share code?

Share codes are a way to access proof that a prospective employee from outside the UK and Ireland is eligible to work in the country.

Due to changes in immigration rules after Brexit, EU nationals had to apply for EU Settled Status before 29 March 2022. They should have an online account with gov.uk where digital proof of their settled status is stored.

Applicants from outside the EU, European Economic Area or Switzerland should also have biometric residence cards or permits, which are stored on the government’s online checking service.

Right to work checks

Right to work check: Everything you need to know

Right to work checklist

IDSP: Choosing a government-certified Identity Service Provider

How long is a share code valid?

A right to work share code is valid for 90 days.

How can I check a right to work share code?

To view an applicant’s right to work in the UK, an employer needs to visit the Employer Checking Service on the government’s website.

What if an applicant does not have a share code?

An employee might not be able to show their online immigration status if they have an outstanding appeal, review or application with the Home Office.

Sign up to our weekly round-up of HR news and guidance

Receive the Personnel Today Direct e-newsletter every Wednesday

OptOut
This field is for validation purposes and should be left unchanged.

If they arrived in the UK before 1989 they may not have documents to prove their immigration status or right to work.

Employers must also ask the Home Office to check an applicant’s status if their digital or non-digital certificate of application says they must, or if they have an application registration card.

Jo Faragher

Jo Faragher has been an employment and business journalist for 20 years. She regularly contributes to Personnel Today and writes features for a number of national business and membership magazines. Jo is also the author of 'Good Work, Great Technology', published in 2022 by Clink Street Publishing, charting the relationship between effective workplace technology and productive and happy employees. She won the Willis Towers Watson HR journalist of the year award in 2015 and has been highly commended twice.

previous post
Virgin Atlantic staff can choose uniform regardless of gender
next post
UK right to work – Documentation and proof for employers

You may also like

Immigration white paper: 10 key points and reaction

12 May 2025

Immigration white paper: strict limits on overseas recruitment

12 May 2025

Government could limit work visas for some nationalities

6 May 2025

Labour MPs urge more flexibility with EU over...

24 Apr 2025

Hiring international workers: key considerations for employers

8 Apr 2025

Home Office reveals employers’ costly right-to-work mistakes

7 Apr 2025

New right to work checks put onus on...

3 Apr 2025

Will new visa rules kill or cure the...

25 Mar 2025

You’ll never guess who’s a skilled worker –...

14 Mar 2025

Visa rules for care sector employers tightened

14 Mar 2025

  • 2025 Employee Communications Report PROMOTED | HR and leadership...Read more
  • The Majority of Employees Have Their Eyes on Their Next Move PROMOTED | A staggering 65%...Read more
  • Prioritising performance management: Strategies for success (webinar) WEBINAR | In today’s fast-paced...Read more
  • Self-Leadership: The Key to Successful Organisations PROMOTED | Eletive is helping businesses...Read more
  • Retaining Female Talent: Four Ways to Reduce Workplace Drop Out PROMOTED | International Women’s Day...Read more

Personnel Today Jobs
 

Search Jobs

PERSONNEL TODAY

About us
Contact us
Browse all HR topics
Email newsletters
Content feeds
Cookies policy
Privacy policy
Terms and conditions

JOBS

Personnel Today Jobs
Post a job
Why advertise with us?

EVENTS & PRODUCTS

The Personnel Today Awards
The RAD Awards
Employee Benefits
Forum for Expatriate Management
OHW+
Whatmedia

ADVERTISING & PR

Advertising opportunities
Features list 2025

  • Facebook
  • Twitter
  • Instagram
  • Linkedin


© 2011 - 2025 DVV Media International Ltd

Personnel Today
  • Home
    • All PT content
  • Email sign-up
  • Topics
    • HR Practice
    • Employee relations
    • Learning & training
    • Pay & benefits
    • Wellbeing
    • Recruitment & retention
    • HR strategy
    • HR Tech
    • The HR profession
    • Global
    • All HR topics
  • Legal
    • Case law
    • Commentary
    • Flexible working
    • Legal timetable
    • Maternity & paternity
    • Shared parental leave
    • Redundancy
    • TUPE
    • Disciplinary and grievances
    • Employer’s guides
  • AWARDS
    • Personnel Today Awards
    • The RAD Awards
  • Jobs
    • Find a job
    • Jobs by email
    • Careers advice
    • Post a job
  • Brightmine
    • Learn more
    • Products
    • Free trial
    • Request a quote
  • Webinars
  • Advertise
  • OHW+