British Gymnastics, the UK National Governing Body for the sport of Gymnastics, is implementing an Advanced Business Solutions (ABS) system to improve efficiency across its finance and human resource departments. The planned go-live is April 2011.
This integrated system, which will comprise a portfolio of financial management, electronic procurement, human capital management (HCM), document imaging and workflow solutions, will cut time-consuming and paper-based procurement and human resources (HR) while enabling the closer monitoring of financial plans and project management costs.
British Gymnastics sought a user-friendly and highly functional system to automate a range of finance and human resource (HR) procedures, thereby reducing its reliance on paper. Enhanced reporting and process efficiency, as well as the ability for staff to access financial and HR data remotely were key drivers for selecting the ABS system.
Jane Allen, CEO of British Gymnastics says, “The ABS system is very easy to use and possesses the advanced functionality that we are looking for. We are also impressed by the system’s reporting capabilities and tight integration qualities which will further improve organisation-wide efficiency and eliminate time-consuming manual processing.”
ABS’ system will streamline British Gymnastics’ financial processes and significantly improve procurement and the visibility of financial information. In addition, the ABS system will be seamlessly integrated into British Gymnastics’ customer relationship management (CRM) system, further automating procurement including the electronic receipt and processing of orders from its online shop.
Allen comments, “ABS’ system will significantly improve financial transparency. Budgeting and forecasting will be improved, enabling us to more closely monitor the costs and success of our projects. Moving to paperless processes will also transform our efficiency levels and reduce the risk of process errors associated with manual data entry. We anticipate a swift return on our investment.”
British Gymnastics will scan purchase invoices (using Version One’s technology) and these will get tagged to the relevant records in the ABS system, replacing the manual filing and retrieval of paper invoices and streamlining purchase-to-pay processes. Its 150 staff, many of whom work remotely, will have instant online access to key financial data and will be able to approve invoices and raise purchase orders electronically using the automated workflow functionality.
In addition, British Gymnastics will be able to easily store, update, retrieve and process HR and payroll details, improving HR efficiency and the accuracy of employee information.
Allen adds, “Going forward, staff will be able to easily interpret and access comprehensive financial data and HR information immediately from their PCs. This will help to reduce unnecessary paper pushing and cut time-consuming administration.”