Personnel records

A personnel file provides a record of the key correspondence, events and developments in the course of an individual’s employment. Employers use personnel records to keep track of the employment relationship.

The Data Protection Act 1998 requires that employers follow various data protection principles when handling personal data, which includes information contained in personnel files. For example, personal data should be kept no longer than necessary, meaning that employers can eliminate personal information that is no longer relevant once the employment relationship has ended.


Learning lessons

3 Apr 2005

Hats off to the Scottish government for succeeding in developing and implementing a new act that intends to prevent the...

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Seven deadly sins of management

8 Mar 2005

Wading through reams of new legislation and caught between frustrated managers and aggrieved employees, the lot of the HR manager is often unenviable.

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Absence management: Looking after employees

3 Feb 2005

Employers don't just have a right to know what is causing an employee's long-term or recurrent illness i- they have a responsibility to find out. Melissa Paz explains

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What will the Freedom of Information Act mean for employers?

4 Jan 2005

Beverley Whittaker, commercial lawyer at law firm Stevens & Bolton, explains what the Freedom of Information Act will mean for employers

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Protect your data

22 Jun 2004

It pays to know the difference between data protection and the protection of data.

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A happy union?

1 May 2004

Nationals from eight of the 10 accession countries that joined the European Union this month will be entitled to work...

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