Personnel records

A personnel file provides a record of the key correspondence, events and developments in the course of an individual’s employment. Employers use personnel records to keep track of the employment relationship.

The Data Protection Act 1998 requires that employers follow various data protection principles when handling personal data, which includes information contained in personnel files. For example, personal data should be kept no longer than necessary, meaning that employers can eliminate personal information that is no longer relevant once the employment relationship has ended.


How digital trends are changing the role of HR (webinar)

Thursday 18 October 2018, 2:00pm BST
Not a day goes by without a news story highlighting the impact of digital...

Top 10 HR questions May 2018: GDPR special category data

1 Jun 2018

Many HR professionals will have spent months preparing for the General Data Protection Regulation (GDPR). Now it is finally in...

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The top 10 HR questions February 2018: Consent to process personal data

2 Mar 2018

One of the key messages employers are hearing on the new data protection rules under the General Data Protection Regulation...

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Employers “sleepwalking” on right-to-work compliance for overseas workers

28 Sep 2017

Less than a third of companies are aware of the sanctions for failing to secure right-to-work documentation for overseas workers...

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Subject access requests: recent cases raise questions on how employers must comply

20 Mar 2017

Charles Wynn-Evans of Dechert LLP reports on some recent decisions on subject access requests, which will give employers food for...

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2017 employment law changes: are you ready?

Employment law changes 2017: eight priorities for HR

7 Dec 2016

Significant employment law changes are anticipated for 2017, amid the ongoing uncertainty resulting from the Brexit referendum.
Large compliance projects...

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Shared parental leave will applies for parents of babies due or after 5 April 2015. REX/WestEnd61

Top 10 HR questions in July 2014: Shared parental leave and flexible working

4 Aug 2014

Employers were getting to grips with various changes to family-friendly workplace rights last month.

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Tribunal watch: Met Police covered up officer’s race and sex discrimination allegations

7 Jul 2014

Stephen Simpson rounds up last week's tribunal cases to make the headlines...

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Confidentiality and record-keeping in occupational health

1 Nov 2012

Occupational health practitioners must make themselves aware of specific legislation that covers employee rights when dealing with patient data. Jonathan...

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Blacklisted protestor continues power station demo as energy firm fails to win injunction

2 Nov 2009

Scottish and Southern Energy (SSE) is considering applying to the county court for an injunction to stop an unemployed electrician...

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Construction blacklister to be sentenced at crown court

28 May 2009

Construction union Ucatt has welcomed the decision to send a blacklister to crown court for sentencing, where he could face...

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Construction blacklister to be sentenced at crown court

28 May 2009

Construction union Ucatt has welcomed the decision to send a blacklister to crown court for sentencing, where he could face...

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Council sues employee for £1m over claims she lied in job application

28 Jan 2009

A former managing director who allegedly lied during a job application is being sued for £1m by her employer, it...

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IT staff would resort to haggling, bribery and blackmail to keep jobs

3 Dec 2008

IT staff are so desperate to keep their jobs they would resort to haggling, bribery and blackmail, a survey has...

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Powertec launches Optimize-Roster e-rostering software

2 Jun 2008

Powertec, one of the United Kingdom’s leading providers of healthcare software, today announced the launch of Optimize-Roster, a new rostering...

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