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Personnel records

A personnel file provides a record of the key correspondence, events and developments in the course of an individual’s employment. Employers use personnel records to keep track of the employment relationship.

The Data Protection Act 1998 requires that employers follow various data protection principles when handling personal data, which includes information contained in personnel files. For example, personal data should be kept no longer than necessary, meaning that employers can eliminate personal information that is no longer relevant once the employment relationship has ended.


    • Rest periods
    • Brexit
    • Latest News

    Business secretary denies plans to rip-up workers’ rights

    by Ashleigh Webber 15 Jan 2021
    by Ashleigh Webber 15 Jan 2021

    Kwasi Kwarteng has denied reports that government wants to scrap the 48-hour limit, regulations on rest periods and other elements of the EU Working Time Directive

    • Webinars
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    • HR transformation

    Digitising HR records: the first steps towards intelligent automation (webinar)

    by Personnel Today 7 Aug 2019
    by Personnel Today 7 Aug 2019

    ON-DEMAND | Find out how West Midlands Ambulance Service digitised its HR records as the first step in a journey towards intelligent automation...

    • Webinars
    • Artificial intelligence
    • Working from home

    How digital trends are changing the role of HR (webinar)

    by Personnel Today 19 Sep 2018
    by Personnel Today 19 Sep 2018

    ON DEMAND | Not a day goes by without a news story highlighting the impact of digital technology on people’s jobs, but how...

    • General Data Protection Regulation
    • Latest News
    • Notice periods

    Top 10 HR questions May 2018: GDPR special category data

    by XpertHR 1 Jun 2018
    by XpertHR 1 Jun 2018

    Many HR professionals will have spent months preparing for the General Data Protection Regulation (GDPR). Now it is finally in...

    • General Data Protection Regulation
    • Probationary periods
    • Maternity

    Top 10 HR questions February 2018: Consent to process personal data

    by XpertHR 2 Mar 2018
    by XpertHR 2 Mar 2018

    One of the key messages employers are hearing on the new data protection rules under the General Data Protection Regulation...

    • Europe
    • Immigration
    • Personnel records

    Employers “sleepwalking” on right-to-work compliance for overseas workers

    by Jo Faragher 28 Sep 2017
    by Jo Faragher 28 Sep 2017

    Less than a third of companies are aware of the sanctions for failing to secure right-to-work documentation for overseas workers...

    • Employment law
    • Data protection
    • Personnel records

    Subject access requests: recent cases raise questions on how employers must comply

    by Charles Wynn-Evans 20 Mar 2017
    by Charles Wynn-Evans 20 Mar 2017

    Charles Wynn-Evans of Dechert LLP reports on some recent decisions on subject access requests, which will give employers food for...

    • Gender pay gap
    • Brexit
    • Apprenticeships

    Employment law changes 2017: eight priorities for HR

    by Qian Mou 7 Dec 2016
    by Qian Mou 7 Dec 2016

    Significant employment law changes are anticipated for 2017, amid the ongoing uncertainty resulting from the Brexit referendum.
    Large compliance projects...

    • FAQs
    • Shared parental leave
    • Health and safety

    Top 10 HR questions in July 2014: Shared parental leave and flexible working

    by Personnel Today 4 Aug 2014
    by Personnel Today 4 Aug 2014

    Employers were getting to grips with various changes to family-friendly workplace rights last month.

    • Tribunal Watch
    • Police
    • Race discrimination

    Tribunal watch: Met Police covered up officer’s race and sex discrimination allegations

    by Stephen Simpson 7 Jul 2014
    by Stephen Simpson 7 Jul 2014

    Stephen Simpson rounds up last week's tribunal cases to make the headlines...

    • Employment law
    • Occupational Health
    • Wellbeing

    Confidentiality and record-keeping in occupational health

    by Personnel Today 1 Nov 2012
    by Personnel Today 1 Nov 2012

    Occupational health practitioners must make themselves aware of specific legislation that covers employee rights when dealing with patient data. Jonathan...

    • Employment law
    • Constructive dismissal
    • Employment tribunals

    Blacklisted protestor continues power station demo as energy firm fails to win injunction

    by John Charlton 2 Nov 2009
    by John Charlton 2 Nov 2009

    Scottish and Southern Energy (SSE) is considering applying to the county court for an injunction to stop an unemployed electrician...

    • Latest News
    • Employment law
    • Data protection

    Construction blacklister to be sentenced at crown court

    by Helen Gilbert 28 May 2009
    by Helen Gilbert 28 May 2009

    Construction union Ucatt has welcomed the decision to send a blacklister to crown court for sentencing, where he could face...

    • Employment law
    • Data protection
    • Personnel records

    Construction blacklister to be sentenced at crown court

    by Helen Gilbert 28 May 2009
    by Helen Gilbert 28 May 2009

    Construction union Ucatt has welcomed the decision to send a blacklister to crown court for sentencing, where he could face...

    • Latest News
    • Employment law
    • Equality, diversity and inclusion

    Council sues employee for £1m over claims she lied in job application

    by Lindsay Clark 28 Jan 2009
    by Lindsay Clark 28 Jan 2009

    A former managing director who allegedly lied during a job application is being sued for £1m by her employer, it...

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