Personnel records

A personnel file provides a record of the key correspondence, events and developments in the course of an individual’s employment. Employers use personnel records to keep track of the employment relationship.

The Data Protection Act 1998 requires that employers follow various data protection principles when handling personal data, which includes information contained in personnel files. For example, personal data should be kept no longer than necessary, meaning that employers can eliminate personal information that is no longer relevant once the employment relationship has ended.


Powertec launches Optimize-Roster e-rostering software

2 Jun 2008

Powertec, one of the United Kingdom’s leading providers of healthcare software, today announced the launch of Optimize-Roster, a new rostering...

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East Midlands business signs up snowdrop for HR software

20 May 2008

East Midlands Business, a provider of business support services to SMEs, has bought HR software from Snowdrop to centralise employee information...

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CIPD purchase HR and payroll software from Snowdrop

29 Apr 2008

The Chartered Institute of Personnel and Development, has recently purchased integrated HR and Payroll software from solutions and services provider, Snowdrop,...

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Cundall has bought HR software from Snowdrop

18 Apr 2008

Cundall, the expanding multi-disciplinary engineering firm, has bought HR software from Snowdrop to consolidate employee information and reduce administration.Cundall currently...

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Fraud: how can employers deal with deceitful employees?

30 Jan 2007

Leicester University recently conducted a survey among a representative sample of 2,000 people, asking whether they would commit fraud if they...

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Police chiefs call for DNA checks on new officers, community support staff and special constables

5 Jan 2007

Police officer recruits, community support officers and special constables should have DNA checks to ensure they have no criminal record,...

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OH confidential

17 Sep 2006

This excerpt from a new handbook on occupational health and employment law, by Joan Lewis and Greta Thornbory, covers the vexed issue of health records and confidentiality

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REC welcomes move to tighten sex offender law

13 Jan 2006

The Recruitment and Employment Confederation (REC) has welcomed the government's pledge to tighten links between its education workers 'blacklist' and the sex offenders register

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Faulty vetting procedures allow fraudulent staff to slip the net

3 Sep 2005

Survey findings reveal that checking procedures are not being used to their full potential, despite a significant rise in the use of identity theft and employee fraud

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Criminal Records Bureau lets employers down

2 Aug 2005

Survey reveals substantial disappointment with accuracy and standards of service

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What could ID cards mean for HR?

5 Jul 2005

Ross Wigham reports on the latest legislation to divide the HR profession

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Telecoms giant loses staff data

26 May 2005

MCI is the latest US corporation facing a potential identity theft problem with its employees’ personal data

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Time Warner tells staff of loss of personal information

5 May 2005

Personal information for 600,000 current and former Time Warner employees has been lost, the company has said. The media giant...

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New HR obligations for transsexual people

6 Apr 2005

Social attitudes have changed considerably since the European Court imposed the first employment protection for transsexual people, which came into effect in UK law in 1999. Yet many 'trans' people continue to experience problems in their places of work, writes Stephen Whittle.

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The protection of children (Scotland) act – Safety first

3 Apr 2005

New legislation in Scotland is intended to improve safeguards for children by preventing unsuitable people from working with them. melanie kerr explains how it works

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